Expenses, Fees and Payments
Expense Reimbursement
My goal is to deliver exceptional value to you and make it easy for you. When you ask for a quote I will provide a quote for my fee plus a breakdown of anticipated expenses.
​
The rates below are my guidelines and what I use to produce my quote for expenses. If these rates are cost prohibitive, let me know. I believe in win-win solutions and maybe there's something that we can work out. When you receive my quote, you will not pay any more than the quote, but I may bill you less if my costs are significantly lower. ​
​
The rates below apply to me and any necessary assistant or staff member in my employ.
​
Administration Fee
I normally do not charge any administration fee unless the item is particularly onerous for me to provide. An example would be if you asked me to book a conference room and a block of rooms for a conference and include it in my bill. I can, but I'd prefer not to. In these rare instances, I charge a 20% administration fee. These would be discussed before I provided my quote.
​
Accommodation
Superior room with a king-sized bed at the venue I am presenting at. I am usually a little flexible with this one depending on the length of stay. I have this standard in case there are no other rooms available.
Airfare
Actual cost of a business class seat on a non-discount carrier with a flight that has an acceptable itinerary. What this means is I won't fly on a budget airline based on my personal experience. I don't fly budget airlines in my personal life, either. An acceptable itinerary is not black and white. If a direct flight takes 5 hours and a cheaper flight with a 3-hour stopover is 8 hours, it is probably acceptable. If the stopover is 5 hours (total flight 10 hours) or the cheap direct flight is at 2 A.M., it may not be. I'm pretty accommodating, but I do have limits. I reserve the right to book a cheaper or more expensive seat, but I will charge the business class rate.
​
Ground Transportation
If I use my own vehicle, I charge mileage using the *Canada Revenue Agency's Reasonable allowance rates that are in effect at the time of the quote or expense. The rates are buried in the CRA page and difficult to find, but for 2025 they are $0.66/km. I live in Hinton, Alberta.
I charge any necessary taxi or Uber rides. I don't charge for anything personal I do. I go online and figure out a rate in the case of a quote or I simply charge what I paid in actual costs.
​
Parking is charged on actual or estimated costs.
​​​
Meals
I use the latest government of *Canada Directive on Travel, Appendix B: Meals and allowances rates.
​
Please note that the meal expense includes my travel time to get to and from your location and that I normally travel during business hours. So if the event is in Calgary at 9 AM, there will be a supper and maybe a lunch the day before.
​
Where meals are provided or included with the hotel room, no charge for those meals is claimed. A continental breakfast is not considered a meal.
​​
Incidental Expense Allowance (Per-Diem)
This is for any day where I require staying overnight. It will equal the number of overnight stays and is not based on hours. I use the latest government of *Canada Directive on Travel, Appendix B: Meals and allowances rates.
​
Other Expenses
Anything else you ask for or is necessary that I can provide, I will charge actual costs or a reasonable rate. I may charge an administration fee if the work involved to provide that item is particularly onerous.
​
* - External links provided are for reference purposes only. Costs will be at the current rate or method if/when the rates at these links get updated or changed.
​
Late Payment Fees
Late fees, unfortunately, have become a necessity in my business. I structure my invoice payment dates to be fairly lengthy in terms of payment time, but prompt payment is important.
Late payment fees will be included and agreed to on any quote we provide before services are commenced. Please read the "Terms" section at the bottom of your price quote.
For products and services we do not provide a quote for, the following apply:
-
For invoices $1000 or less, a flat $50 fee will apply after the due date has passed. For invoices over 90 days late an additional $100 fee will apply.
-
For invoices over $1000, unpaid balances will be subject to a late payment fee of $100 after the due date has passed. In addition, unpaid balances over $1000 will be subject to 3% interest per month, charged daily until the balance is paid.
​
Late fees may be added to the original invoice or invoiced separately at our discretion. ​
Payments
We can accept payment by cheque, e-transfer or Visa or Mastercard. Please note that we charge a 3% transaction recovery fee for credit card payments over $2000. This charge may be invoiced separately. We are also in the Government of Alberta system to accept payments directly through 1GX.